Compliance records, filed automatically

For a single location and one person who never leaves, a shared folder works. The difficulty is not storing a document, it is filing every document from eight vendors, every time, for years.

The difference that matters is absence. A folder can show what is in it. It cannot tell you that a hood cleaning due in March never happened, because a folder missing a document looks exactly like a folder that is complete. Binder holds the interval for each item, so it can report what is missing rather than only what was filed.

An archived thread sits in one mailbox. When that person leaves and the mailbox is closed, the history goes with it, which is the most common way a record is lost.

Search also asks you to know the term. A search for a hood cleaning returns the appointment confirmation, the invoice, the marketing email and the report, which is workable at a desk and not workable with an inspector waiting. A mailbox also cannot be shown to an inspector without showing everything else in it.

Usually yes, and for a single service with one long-standing vendor that is a reasonable answer.

It gets harder with eight vendors, on a Saturday, when the technician who did the work has left, or after you have changed suppliers and the previous one has no particular reason to help. Their copy also evidences their own work. It does not give you one view of every obligation attached to the premises, which is what you are asked for.

No. They send email, which they already do. You give them an address, or you forward the reports yourself. There is no portal for them, no account, no software, and nothing for them to agree to. This is deliberate: any product that requires the vendor to change how they work does not get adopted by the vendor.

Nothing. The address belongs to the location rather than to a person, the documents belong to the account, and access is granted and removed from the settings page. This is the failure the product exists for.

No, and it will not describe your premises as compliant. Binder records what your vendors sent and what you confirmed, and reports what those records show. Whether a premises complies is determined by your authority having jurisdiction, and the intervals shown in the product are defaults drawn from published standards, cited as such and yours to override.

$39 per location per month, with no setup fee, no per user fee and no annual contract. 30 days free without a card. If you stop paying, adding and confirming new records requires a payment method again, while reading, sharing and exporting what you already have continue to work. Records are never withheld.

Nothing is recorded until you confirm it. The service type and date are extracted and shown next to the document for you to accept or correct, and Binder records who confirmed each value and when. An ambiguous date on a scan, for example 03/04/2026, would otherwise move a deadline silently.

At any time, including after cancelling. The export is a manifest of every record with a link to each stored file. Deleting a document deletes the stored file rather than hiding it from you.

Then there is no hurry. The people this helps are the ones who have been asked and could not produce it, or who have just changed insurer, opened a second location, or taken over a site whose history came with it. If none of those describes you, a folder is fine and this is not worth $39 a month yet.